Click here for a PDF Rental Order Form.
If you are unable to access our web order form or wish to enquire about rental materials, you may submit it by email to firstname.lastname@example.org.
Please be sure to identify your organization, the composer and title of the work you need, and any applicable order.
Scherzo Editions is open online 24h a day, 7 days a week (except on holidays/exhibition periods).
We regret that we cannot allow customer pickups or drop-offs.
No. Only after you have signed the Rental Agreement.
Once we receive the Rental Agreement signed by you, we require a minimum of TEN BUSINESS days to prepare and ship your order BEFORE it leaves our office. We recommend that you submit your order form as soon as possible BEFORE you require materials in hand.
Our standard rental period is 10 weeks.
Rental period can be extended to 12 weeks with no extra charge, if you notify us before the end of the first rental period. After the first rental period, any extension is charged for each 4 weeks period and in a maximum of 3 extensions. You must notify us in writing to arrange an extended rental.
All orders that are required to ship from our office prior to 10 business days from the date we received your signed agreement will incur an additional €200 non-refundable rush fee. Standard rental and shipping costs still apply.
You can expect your order to arrive on the date you specify in the space provided for "Date Materials Required" on our form. Do not write ASAP in this space; rental forms received without a Date Materials Required will NOT be processed. We recommend that you choose a Date Materials Required well in advance of your first rehearsal. Please note that we cannot release materials unless you have returned a signed rental agreement and payed the invoice prior to the date materials are due to ship.
Please have the administrator of your competition contact us directly and as far in advance as possible.
We consider your concert a student recital ONLY if it is an adjudicated performance for a degree requirement. Though we are glad to assist with your recital, please note that we will not rent sets to individual students. Instead, please have your school's ensemble library or music department administrator contact us to process your order or to set up an account. Please ask them to notify us of your student recital in the space provided on the order form.
The rental set delivered includes a set of winds, brass and percussion parts, a string set as dictated by the orchestration of the work and/or requested by you, and one score.
If you need additional scores or other materials, you must specify this on the order form. We do not allow you to photocopy any kind of parts.
Be sure you check your rental set carefully IMMEDIATELY UPON RECEIPT; DO NOT WAIT UNTIL IT IS TOO LATE. We are not responsible for problems resulting from missing or defective parts if they are reported to us AFTER the concert date is past or if final rehearsals are imminent. Notify us if you are missing a part by either calling via skype connection (on our website) or email us at email@example.com detailing the situation and your transaction number.
In the event that you must receive string masters or scores earlier than 10 weeks before your performance, we charge an administration fee of €10 per part and €18 per score plus shipping. We cannot provide complete wind sets in advance. Advanced parts are available for up to six months before a performance. ALL advanced part orders are subject to our rush fee policy; please plan accordingly.
All rental materials are shipped via Registered Post and UPS. If you would like to request a "guaranteed" service, please indicate this clearly on your order form. A signature is required upon delivery for ALL rental shipments. We do NOT ship to PO Boxes.
All sets returned incomplete are assessed a missing parts fee of €30 per part, and €175 per full score. All returns must be returned in a single package. If you notify us in advance that you are awaiting all the parts back, we will note this. If you return missing parts back to us within 2 weeks of your due date, we will refund the missing parts fee by 50%.
Prices are determined using three criteria and are not inclusive of shipping and handling charges or additional service charges as applicable:
1. Type of the performing;
2. Duration of the work as determined by Scherzo Editions;
3. Size of orchestration (Orchestral, Chamber Orchestra or Ensemble of 9 or more players) as determined by Scherzo Editions.
We are sorry, but rental fees are not calculated in proportion to your admission fees.
Scherzo Editions defines an Educational Concert as a performance given for a grade school audience where an orchestra performs a "run-out" concert at the school, or the children are bused in during school hours, and where no ticket fees are charged. There is a discount on rentals for these types of performances. If your concert qualifies, please note that the status of your Educational Concert in the space provided on the order form.
Performing license fee is not included in the rental fee; it is your responsibility to contact a copyright protection organization in your country to obtain this permission.
Shipping costs are based on the individual weight of the set and the distance to destination from our office in Lisbon.
Once you receive an invoice, you can make arrangements with our office to pay by wire transfer. When making a wire payment, please include your company name, customer number or the invoice number you are paying. Please contact us for further questions regarding payment.
Recording license fee is not included in the rental fee, it is your responsibility to contact a copyright protection organization in your country to obtain this permission. You should also contact us to obtain permission from the composer.
Reproduction license fee is not included in the rental fee, it is your responsibility to contact a copyright protection organization in your country to obtain this permission. You should also contact us to get permission from the composer.
You MUST contact us for permission before you can upload your performance to the internet including live streaming. You will need to obtain a license from the appropriate performing rights society and work with our staff for any additional licensing.
All cancellation notices must be made in writing as soon as possible. There is no fee for cancellations that occur before materials have been shipped out from our office. Rental fees will be credited. Concerts cancelled AFTER materials have been shipped but BEFORE the performance date will incur a €100 fee in addition to shipping charges. Rental fees will be credited. Concerts cancelled AFTER the performance date listed on your order form will not be credited.
Materials must be returned to Scherzo Editions' office within 2 weeks after the final performance dated listed on your order form, whether complete or incomplete, using a shipping with tracking service. If any sets are returned with missing parts, you will receive a letter detailing all missing items and an invoice. Except in the case of large opera sets, all returns must be returned in a single package. For materials marked with non-erasable tools or severely damaged, Scherzo Editions requires replacement fees of €30 per part and €175 per full score. All sets returned incomplete, because you lost a part, are assessed a missing parts fee of €30 per part and €175 per full score. If you return missing parts back to Scherzo Editions within 2 weeks after due date, Scherzo Editions will refund the missing parts fee by 50%. If materials are received by Scherzo Editions after the due date, you will be charged €50 for every week materials are overdue plus an administration fee of €25. If materials are received by Scherzo Editions more than 60 days after the final performance listed on your order form, you will additionally be charged the full replacement charges and an administration fee of €25. Please note that you are responsible for all costs associated with your return shipment.
Please note that these charges do not include the administration fee of €25.
There is a separate rate for student recitals ONLY if they are adjudicated performances for a degree requirement. This does not apply to regular concerts on an educational institution's subscription season. If your concert qualifies, please note the status of your student recital in the space provided on the order form.
Please note that all prices listed before DO NOT INCLUDE VAT (23%).